Nominations take place at our March meeting and elections at our April meeting each year. Members of the Executive Board shall serve for a one year term commencing July 1st.
- Must be a tier 3 volunteer
- Must be a current member of the PTSO in good standing
- Must be a parent or guardian of an Independence High School student
The officers of the PTSO consist of the following:
The President shall preside over meetings of the Organization and Executive Board, serve as the primary contact for the Principal, represent the Organization at meetings outside the Organization, and coordinate the work of all the officers and committees so that the purpose of the Organization is served. The President shall serve as an ex-officio member of the Executive Board for one (1) year after his/her term as President expires.
The Vice President will shall assist the President, carry out the President’s duties in his/her absence or inability to serve, oversee all standing committee chairs, serve as an ex-officio member of all committees except the Nominating Committee, unless vacating the office, and will report to the President.
The Treasurer shall receive all money collected by the Organization, keep an accurate record of receipts and expenditures, pay out funds only as authorized by the Organization, present a financial report for approval at each monthly meeting with a copy to be appended to the minutes of each such meeting, and advise the Executive Board of special financial problems and budget considerations which are in need of resolution or which may affect decisions relative to specific expenditures. The Treasurer shall be responsible for preparation and submission of all Federal and State compliance filings including the annual tax return of the Organization, 1099s and Corporate Annual Report. The Treasurer shall not be an employee of Williamson County Schools.
The Assistant Treasurer shall assist the Treasurer and carry out the Treasurer’s duties in his/her absence or inability to serve. After serving a minimum of one (1) term as Assistant Treasurer, he/she may serve as Treasurer during the subsequent school year. The Assistant Treasurer shall not be an employee of Williamson County Schools.
The Secretary shall take and record minutes of all meetings of the Organization. He/She shall distribute these minutes to the Executive Board no more than five (5) days after each meeting. The Secretary shall keep all records of the Organization including minutes, Treasurer’s reports, meeting agendas, newsletters, and other relevant documents in accessible files/notebooks. These files/notebooks shall be stored in the PTSO workroom at Independence High School. The Secretary shall send notices of meetings to the membership and be responsible for handling the Organization’s correspondence.
Standing committees of the PTSO include:
- Volunteer Coordination
- Public Relations
- Spirit Wear
- Touchdown Club
Further information on the PTSO can be found in our BY-LAWS.